There are loads of electronic gadgets and online tools to help track your to-dos and appointments (Outlook, Google Calendar, Wunderlist, etc.), capture information (Evernote, OneNote, etc.), manage your grocery list (e.g., GroceryIQ), and help with a myriad of other things that are part of surviving modern life. However, whether you use the latest electronic gadget or go old school and use paper and pencil, it’s important to have good productivity habits in place in order to make the most of your productivity tools.
For example, I’ve worked with plenty of folks who use an electronic task list to capture to-dos and break down projects into individual tasks. However, some of these people failed to identify when they were actually going to do each task, so deadlines got missed and opportunities were lost. The productivity habit I helped them establish was to move their intentions (the to-dos) into a commitments by scheduling them on their calendar. The electronic task list was certainly helpful for them to get to-dos out of their head and into a place they trusted they’d be able to find them again, but it didn’t help them actually get the tasks completed. Whether using an electronic device or a simple paper list, the habit of assigning a “when” to tasks will improve your productivity.
As another example, some of my clients use Evernote to capture and organize information and ideas, including notes from meetings. However, sometimes the meeting notes include action items for which the person is responsible. Without a system for moving these action items into their task or calendar system, they would miss key assignments that others were relying on them to complete. Make sure your system of capturing information includes the habit of reviewing that information and identifying when action is required.
Keep in mind that although tools and technology can help refine your productivity skills, good productivity habits are the key to being most successful.
Wishing you simplicity, harmony and freedom,