I’ve previously written about using a to-do list – that sometimes pesky, often helpful tool that helps make sure nothing important slips through the cracks. But often we’re so busy focusing on what we need to/should do that we blindly plod along without stopping to consider what we should stop doing. Here are a few unproductive habits that you might consider crossing off your list – permanently! I hope you to get as much value from this don’t-do list as you do from your to-do list.
- Don’t check email first thing in the morning. There’s not much that’s more satisfying than accomplishing a complex, challenging task. For most of us, these types of tasks are best attempted first thing in the morning, before other tasks and other people take over our day. When you check email first thing, you’re inviting the rest of the world to tell you what to do, rather than you taking charge of your day. Recognize that although it might be fun or interesting to check e-mail first thing, it’s rarely necessary and almost always unproductive.
- Don’t attend meetings that don’t require your presence. Ruthlessly evaluate every meeting invitation to determine what value you would add or receive by attending. Could your needs be fulfilled simply by receiving the minutes of the meeting? Could someone else attend and contribute in your place? Is there an unclear or insignificant objective for the meeting? Unless there are clearly defined objectives that matter to you and absolutely require your participation, guard your time and scrutinize every meeting invitation.
- Don’t confuse projects with tasks. I often encounter people who are frustrated because they seldom get everything on their daily to-do list accomplished, and it’s often because they make this mistake. A project is anything that takes more than one step to accomplish. Anything from planting the garden to planning a vacation is a project – they are accomplished in multiple, unique steps and often cannot be done in one sitting. When you plan your day, plan time to accomplish discrete tasks that will lead you towards completing projects.
- Don’t be constantly available. When we continuously check email, obsessively text back and forth, and answer the phone every time it rings, it’s like turning on the spigot and letting the flood of everyone’s demands drown out our well-planned day and remove us from being “in the moment”. I’m constantly amazed by the number of people I see walking down the street texting, talking on their cell phone when at a restaurant with guests, and riding public transportation with their face staring at a screen rather than connecting with their fellow human beings. Sure, there are times when we absolutely have to attend to matters, but if we’re constantly distracted by and grasping at whatever is coming at us, it’s hard to be productive. And besides, it’s important to take some time to disconnect and refresh. Which leads me to my last point…
- Don’t forget to smell the roses. In our busy, busy lives, it’s easy to get focused on accomplishing, rather than on being. Build some white space into your life so you can enjoy the spontaneous moments that make it all worthwhile. Don’t focus on the future at the expense of appreciating the present. Don’t neglect friends and family in the quest for accomplishing or acquiring more. Don’t take for granted all the good things you already have.
I’d love to hear what’s on your don’t-do list.
Wishing you simplicity, harmony and freedom,