Archive for the ‘Workplace Organizing’ category

Routines Can Help You Simplify Your Life

January 15th, 2013

I always brush my teeth before I go to bed, exercise first thing in the morning, and wash the household towels on Fridays. These  routines help minimize my trips to the dentist, allow me to do some guilt- free snacking, and make sure my family’s towels are actually helping us stay clean rather than being a breeding ground for bacteria. Rather than wanting you to pity my boring life, I want to help you see that habits and routines, no matter how unexciting, can be the key to a stress-free life.

Charles Duhigg shares my passion for the mundane because he wrote a whole book on the subject of habits: The Power of Habit: Why We Do What We Do in Life and Business. According to Duhigg, habits, by their very definition, allow us to do things without thinking about them. That frees up our brains to work on the more complex problems in life. Unfortunately, habits can be good as well as bad (those that aren’t aligned with our current goals). For many of my clients, bad habits (or lack of any habit or routine) are the cause (at least in part) of their disorganization. I suggest you read Mr. Duhigg’s book to learn more about how you might be able to break your bad habits, but here are some habits or routines you might want to develop in order to create a more organized and stress-free life.

Don’t put things down, put them away. Yes, it’s often easier to just drop something near where it belongs rather than completely put it away. Often times it’s because we have a false impression of how much longer it will take to go the distance. Rather than lift the lid to put the dirty socks in the hamper, it’s easier to just plop them on top; instead of hanging up the jacket, it’s quicker to just drop it on the couch. But really, does it take more than five or 10 extra seconds to finish the job? Put mind over matter and put things where they belong. Make it as easy for yourself as possible – for example, maybe you can just remove the lid on the hamper. If the problem is that things don’t have a place where they belong, block out time to create an organizing plan for your problem areas. Of course you’re welcome to contact me if you’d like some help.

Always do something purposeful with every piece of information you encounter.  Whether it’s a piece of paper or an e-mail, make a decision about what next action you need to take and either take that action, or put the information in designated place until you’re able to act purposefully on it. Make a point of doing something to move it along on its journey.

De-clutter regularly. In your workplace, spending time at the end of each day cleaning off your desk and tidying up loose ends can be highly beneficial. Not only is there a psychic benefit of starting the next workday with a clean desk, but you’re also more likely to begin working on what you want to be working on rather than gravitating to whatever piece of paper happened to catch your eye. At home, spending five or 10 minutes in each room each evening putting things away will prevent things from getting out of control. Of course if your family helped create the clutter, it sure would be nice if they helped with the de-cluttering, too.

Before purchasing something, make sure you know where it will go. Otherwise it will become clutter. You’ll typically want to store things near where you use them and store similar things together. Store things that you use most frequently in easily-accessible places.

What habits or routines will you work on developing for your simpler, more stress-free life?

Wishing you simplicity, harmony and freedom,

Organize Your Computer Workstation

May 2nd, 2012

If you’ve ever ended a long period of computer use with an aching back, tired fingers, or sore neck, you likely have a computer workstation layout that is not ergonomically correct. Organizing your computer workspace can not only save you from unnecessary aches and pains, it can help you be more productive. Here are some tips to help you get the most comfort from your computer setup. If you have a laptop, rather than desktop computer, adjust the tips as needed.

Let’s take the traditional desktop computer layout: your monitor, mouse and keyboard should be positioned properly for best comfort. There are many resources for information on ergonomics so I won’t repeat them here. If you need some guidance, the OSHA website offers helpful information.  What I’d like to focus on are some tips and tricks to get that ideal positioning. Often, the space constraints of seating, desks, cable lengths, and even location of power outlets cause us to make positioning compromises that are ergonomically unsuitable – let’s fix that!

Desk and Chair Position: Start by disconnecting everything – we will need to move things round a bit. Next, consider your ideal desk and chair position. Find a good spot where your desk
and chair will fit, making sure that there is some room to move while getting into and out of the chair. Do a couple “test fits” while seated and try reaching for things you may use – check your arm reach distance. This is your “work zone”, and we will build the rest of your computer positioning from here.

Monitor Position: The next item to position is the monitor; like the computer, it needs to be on a solid, flat, level base, meaning your computer desktop. Putting it on top of a pile of cardboard
boxes off to the side is not a good idea! Use the ergonomic guidelines to determine the best height for your use. Also consider sunlight: if the monitor will be in a sunny spot, you may want to consider some method of shading the monitor, or it will be “washed out” and the glare may be annoying. If you have multiple users, you may consider purchase of an adjustable monitor stand. This way each user can adjust the height easily. Don’t try to connect the power and video cables yet.

Here’s a link to my newsletter where you can read more about how to get the most from your workstation. I’d love to hear what works for you.

Wishing you simplicity, harmony and freedom,